Terms & Conditions & Privacy Policy

Terms and Conditions

Avila Terms of Service
Effective Date: May 18, 2023

These Terms of Service ("Terms") govern your use of Avila web application ("App"). By accessing or using the App, you agree to be bound by these Terms.

1. Acceptance of Terms

By accessing or using the App, you acknowledge that you have read, understood, and agree to be bound by these Terms, as well as any additional guidelines or rules applicable to specific features or services provided within the App.
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2. Use of the App
2.1 Eligibility: You must be at least 18 years old and have the legal capacity to enter into a contract to use the App.
2.2 User Responsibilities: You agree to use the App in a manner consistent with all applicable laws and regulations. You are solely responsible for any content you post, share, or transmit through the App and for any consequences arising from such actions.
2.3 Prohibited Activities: You agree not to engage in any of the following prohibited activities while using the App:
- Violating any applicable laws, regulations, or third-party rights.
- Uploading, posting, or transmitting any content that is unlawful, harmful, defamatory, abusive, or otherwise objectionable.
- Interfering with or disrupting the App's functionality or servers.
- Attempting to gain unauthorized access to the App or other users' accounts.
- Engaging in any activity that could harm the reputation or operation of the App.
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3. Intellectual Property
3.1 Ownership: All intellectual property rights, including copyrights, trademarks, and patents, associated with the App belong to Avila or its licensors. You agree not to use or reproduce any such intellectual property without obtaining prior written permission from Avila.
3.2 License Grant: Avila grants you a limited, non-exclusive, non-transferable license to access and use the App for its intended purpose, in accordance with these Terms.
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4. Limitation of Liability
4.1 Disclaimer of Warranties: The App is provided on an "as-is" and "as available" basis, without any warranties or representations, express or implied. Avila does not guarantee that the App will be error-free, uninterrupted, or secure.
4.2 Limitation of Liability: To the maximum extent permitted by law, Avila and its officers, directors, employees, and affiliates shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising out of or related to the use or inability to use the App, even if Avila has been advised of the possibility of such damages.
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5. Termination
Avila reserves the right to suspend or terminate your access to the App at any time and for any reason, without prior notice or liability.
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6. Governing Law and Jurisdiction
These Terms shall be governed by and construed in accordance with the laws of Avila. Any disputes arising out of or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of State of California.
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7. Contact Us
If you have any questions or concerns regarding these Terms, please contact us at support@getavila.com.

Privacy Policy

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Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions
‍For the purposes of this Privacy Policy:
Account means a unique account created for You to access our Service or parts of our Service.
Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
Application refers to Avila, the software program provided by the Company.Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Avila Technologies Inc..
Country refers to: California, United States
Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
Personal Data is any information that relates to an identified or identifiable individual.
Service refers to the Application.
Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data
Types of Data Collected

Personal Data
‍While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
- Usage Data

Usage Data
‍Usage Data is collected automatically when using the Service.Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Use of Your Personal Data
‍The Company may use Personal Data for the following purposes:
To provide and maintain our Service, including to monitor the usage of our Service.
To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
To manage Your requests: To attend and manage Your requests to Us.
For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

Avila's use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

We may share Your personal information in the following situations:
With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Data Processing with OpenAI for Meeting Agendas and Summaries:To enhance the functionality of our Service, we use OpenAI's API to generate summaries of Zoom meetings. We collect transcription data from your Zoom meetings, as well as user-generated content about the purpose of the meeting, and pass this data to OpenAI solely for the purpose of creating meeting summaries. OpenAI does not use the data provided by our application to train its models or for any other purpose, ensuring your data remains confidential and is only utilized to improve your experience with our application. Your consent to our privacy policy and use of our service includes consent for this data processing.
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Retention of Your Personal Data
‍The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods. After the retention period, we will securely delete or anonymize your Personal Data, unless we are required to retain it by law or for legitimate business purposes. For Zoom transcription data, we retain the collected data for a period of 30 days to ensure service quality and user support. After this period, the data is securely deleted from our systems.

Transfer of Your Personal Data
‍Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data
‍You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.Our Service may give You the ability to delete certain information about You from within the Service.You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement
‍Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements
‍The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
- Comply with a legal obligation
- Protect and defend the rights or property of the Company
- Prevent or investigate possible wrongdoing in connection with the Service
- Protect the personal safety of Users of the Service or the public
- Protect against legal liability

Security of Your Personal Data
‍The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Your Privacy Rights:
‍You have the following privacy rights regarding your Personal Data:
- Right to Access: You have the right to request access to the Personal Data we hold about you and receive a copy of it.
- Right to Rectification: You have the right to request the correction of any inaccurate or incomplete Personal Data.
- Right to Erasure: You have the right to request the deletion of your Personal Data under certain circumstances.
- Right to Restrict Processing: You have the right to request the restriction of processing of your Personal Data under certain circumstances.
- Right to Data Portability: You have the right to request a copy of your Personal Data in a structured, machine-readable format and transfer it to another controller.
- Right to Object: You have the right to object to certain processing activities, such as direct marketing or processing based on legitimate interests. You also have the right to object to automated decision-making and profiling.

To exercise your privacy rights or if you have any questions or concerns about the processing of your Personal Data, please contact us using the contact information provided at the end of this Privacy Policy.

Children's Privacy
‍Our Service is not directed to anyone under the age of 16 ("Children"). We do not knowingly collect Personal Data from Children. If you are a parent or guardian and you become aware that your Children have provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental consent, we will take steps to remove that information from our servers.If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Links to Other Websites
‍Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy
‍We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us
‍If you have any questions about this Privacy Policy, You can contact us:
By email: support@getavila.com